Answered By: Emily Bouffard
Last Updated: Sep 18, 2020     Views: 80

A proxy is an individual, designated by a faculty member, who can borrow library materials for the faculty member and with whom the library can discuss details of the faculty member's library account. 

To establish a faculty-proxy relationship, both parties must have a current Harvard ID (HUID) and University Library borrowing privileges. To apply for a proxy at HKS, the faculty member should email hkscirc@hks.harvard.edu with the following information: 

  • The faculty member's name 
  • The proxy's name 
  • An end date for the faculty-proxy authorization (typically the end of the academic year or up to two years) 

Access Services staff will then process the application and send the faculty member and proxy a confirmation email. Applications will be processed in the order in which they are received and can take up to 72 hours. 

The following describes the process to request and pick up materials by a proxy for faculty use:

  • The faculty member can log into HOLLIS, BorrowDirect or ILL and make the request themselves for the proxy to pick up. The faculty member will receive an email that their materials are ready for pick up, which they will forward to their proxy. 
  • A proxy can also request materials on behalf of a faculty member. When they are notified of the materials arrival, they will come to the Library Service Desk and tell the staff member they are picking up materials on behalf of a faculty member. 

If a research assistant does not have an HUID, the proxy application process must be handled by the Privileges Office and will require this form.