Answered By: Valerie Weis
Last Updated: Aug 27, 2019     Views: 2


A proxy is an individual, designated by a faculty member, who can borrow library items for the faculty member and with whom the library can discuss details of the faculty member's account.
To establish a faculty-proxy relationship, both the faculty member and proxy must each have a current Harvard ID and University Library borrowing privileges. If this is not the case for either individual, the proxy application process must be handled by the Privileges Office and will require this form.
To apply for a proxy at HKS, the faculty member should email with the following information:
  • The faculty member's name and HUID
  • The proxy's name and HUID
  • An end date for the faculty-proxy authorization (typically the end of the semester, end of year, or end of either individual's term at the University)
Access Services staff will then process the application and send the faculty member a confirmation email. Applications will be processed in the order in which they are received and, during busy times of year, can take up to 72 hours.
Please note that all materials requests must be placed under the faculty member's name, through one of the following options:
  • The faculty member can log into HOLLIS (or BorrowDirect or ILL) and make the request themselves for the proxy to pick up
  • The established proxy can email or visit the HKS Library Services Desk to ask for help in placing the request under the faculty member's name

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